Event Manager Job Description and Skills Required

event manager job descriptionTo you and me, managing events may seem like a social, fun career path. When you look closer, however, you will soon find that it is not exactly easy peasy and does require a lot of skill. Managing an event is just not the same as party planning. Rather, it is about organization, vision and details as well as the means to pull of both small and big events without a hitch. Event managers can work for a company, which is popular in wedding planning, or work on a freelancing basis. Also, many non-profit organizations and corporations that are for-profit hire event managers as part of their staff. Here is a course entitled How to Get Into the Event Industry which is for young professionals and students who want to start a career in the industry of event management.

Event managers help coordinate various non-profit agency events, as well as events for trade groups, large companies and private individuals. These managers work to find the space appropriate for an event and reserve them. They also need to set up required equipment and find catering. By the way here is a course entitled Become a Day of Wedding Coordinator that helps you learn the fundamentals of being a wedding coordinator along with how to build a client base.

Event managers are employees who are also needed at places like civic centers, athletic facilities, concert halls and theaters. Generally, event managers are responsible for making sure that schedules events or shows proceed as planned at a location. Reportedly, event managers can expect to make about fifty-two thousand dollars each year. This is an occasionally stressful, very fast paced professional and can be rewarding in an incredible way to those who can manage people and time effectively and work with limited resources while ensuring a successful experience of an event.

Traits and Skills

An event manager needs to have above-average organization and communication skills. He or she needs to be able to think outside the box, on his feet and get problems resolved in seconds. The manager needs to have the ability of working with every kind of person and be able to do event visualizing from beginning to end while at the same time know what steps to take to get everything done. Event managers need to have great skills in time management as well as the ability to prioritize tasks. They also need to have the ability to multitask and switch gears at the drop of a hat. Good managers for events handle several situations and people at the same time and with aplomb and grace. The ability of being able to predict costs accurately, find bargains and manage funds will help event managers stay inside their budgets. They also need to be excellent managers of people and able to assess complications and difficulties of the team and swiftly deal with these to keep everything smoothly running. Event managers that are effective need to have great skills in problem solving as well as superior skills in communication.

Creating the Schedule

Event managers are responsible for finding organizations, shows or acts to hold events in the facility he is managing. For instance, if event managers work for a conference center, he or she will need to work with the visitor’s bureau and local convention to promote the center to potentially interested groups that come to the city. The event manager will also work with the marketing team of the organization to create materials for promotion that would be received by planners, schedules and promoters across the country.

Delegating

The event staff will need to be assigned specific responsibilities by the event manager to perform tasks during the time that leads up to the event as well as while the event goes on. Some of the event manager’s responsibilities will be to assign staff members to oversee amenities of the dressing room, floral arrangements and catering services. Between those who are associated to the event and those hosting the event and working for the facility, the event manager is then the point man.

Planning

When acts, organizations or groups agree to hold events at a facility, the event manager’s responsibility is then to meet with the group holding the event to understand what amenity types need to be arranged for a successful event. Most likely, this will involve a lot of meetings for the event manager, including meeting with various departments within organizations. For instance, if plays were to be held at facilities, the manager of the event will need to meet with the audio technicians of the production, the people in-charge of stage set-up and the ones in charge of lighting.

Being Available

Even if event managers complete the organizing, scheduling and planning phases of an event without a hitch, he always needs to be available during, before and after the event to ensure that everything continues to run as planned. As an event manager, you will need to deal with large amounts of stress and be able to thick quickly on their feet, making rapid-fire decisions instantaneously.

Doing a Follow Up

After an event, a ‘follow up’ can include something as official as a sit-down conference to do an evaluation of how well the events’ needs were met or something as informal as a handshake. When a group from out of town comes to visit, make sure to respond to requests made for performances in the future in order to increase the chances that they will hire you to be an events manager once again.

Responsibilities and Duties

Event managers will need to help oversee and plan all of an event’s aspect from the time that the initial idea was conceived to the event’s last, most minute detail. Event managers meet with relevant staff of the organization and discuss the event in detail. Often, event managers suggest creative possibilities such as themes and ideas to help the event. Managers of event projects manage all the related staff to the event including the guest registration, parking registration, entertainment and caterers. An event manager needs to present the event’s budget and stick to this. It is also important to adhere to a time line and frequently communicating with members of the organization as the event progresses is a must. As part of the job description, event project managers sometimes need to travel frequently as well.

Planning Weddings

There are detailed plans required for weddings and because of this many couples hire event managers. The manager closely works with the couple and gets the church and the venue booked. The event manager also hires a photographer, plans the meal, helps the guests get booked into their hotels and plans the day’s schedule. All of this is done while making sure nothing goes wrong on the big day. In the same line of thought, you might be interested in this online course entitled WordPress for Your Wedding Business that shows you how to create a website for your wedding using WordPress for Your Wedding Business.

Fundraising Events

For fundraising for non-profit organizations, the event manager is sometimes a hired member of the staff. He or she closely works for board members and the CEO in brainstorming event ideas. Once a decision about the theme is made, the manager is responsible for getting this implemented from beginning to end. The included responsibilities include getting the venue booked, inviting attendees, advertising, arranging activities, ordering food, setting up the event and working with vendors. There is a tight budget that the event manager must work within. Sometimes, sponsorships need to be solicited from big donors.

Convention and Conference Planning

Event planners may be hired by businesses to coordinate conventions and corporate meetings. Usually, these are events that are pretty large scale and require event managers to arrange activities, hotel accommodations, travel and meals for the attendees. The manager of the event will also arrange equipment for multimedia and set up the room. Sometimes, he or she will need to put hand-outs together for those attending. Remember that all of this needs to be accomplished within budget.

Educational Background

Typically, event project managers need to hold an associate’s or a bachelor’s degree in public relations, human resources, finance, business management or another related field. It may be necessary to have courses in non-profit management of projects for those who want to pursue a career in fundraising or non-profit event management. Many managers of events have degrees in fields that are not related and circumvent a formal education lack through experience and training on-the-job.

Getting Experience

To achieve the status of event manager, you need to have a minimum of 3-4 years event management experience. This might mean being an apprentice with senior event managers or simply working as part of an event manager’s staff. To support experience and educational requirements, many managers of projects seek certification in this area to lend credence to their capabilities in working at the task at hand.

Hope this helps! For more information you might want to check out this course entitled Getting Started as a Wedding and Event Planner which includes mistakes to avoid, services offered, building a portfolio and getting experience.