how to write a motivation letterWe all want to stand out from the crowd.  When we are applying for something where we will be placed alongside a pool full of other applicants that are just as qualified, eager, and interested as we are, we want to put our best foot forward.

A motivation letter is attached to your resume or curriculum vitae when you are applying for a job, acceptance to a university, or a specific program.  To help set you apart from the pack and increase your chances of being accepted or hired, let’s go over how to write a motivation letter in 6 simple steps.

Step 1:  Create a letterhead

At the top of your motivation letter, create a letterhead with your full name, address, telephone number, and email address.  Here are some useful tips to keep in mind when constructing your letterhead:

Step 2:  Write your Recipient’s Name

Below the letterhead, write your recipient’s name and address.  Make sure that this looks professional as well by using a 12-point font that is easy to read.  Set your margins around one-inch apart and use single spacing.  Do not use a font color other than black.

Step 3:  Write the First Paragraph

The first paragraph should mention the job or position you are applying for and where you discovered the listing.  The first paragraph should only be about 2 to 3 sentences in length.

Step 4:  Body Paragraph (Qualifications)

The body paragraph of your motivation letter should have around 1 to 2 paragraphs in it.  Remember, you do not want to go on a whole spiel that is going to overwhelm or tire the hiring manager or person reading the letter.  In your body paragraph, aim to address and answer the following questions:

Your qualifications should be the meat of your middle paragraph.  To help increase your chances of being hired and considered, try to match your qualifications with the requirements for the job, the school, or the position.  Let the person know in your motivation letter how you are going to be able to contribute to the organization and what you are looking to get out of your experience there.  This will show that you have done relevant research in regards to the position and the company to support the company’s background and the history.  A few questions to consider when you are addressing your qualifications can be:

Step 5:  Final Paragraph

The final paragraph of your motivation letter should be where you wrap up your letter and the positions you discussed.  Address how you would like to proceed with the application and consider including the following points:

Step 6:  Proofread

As always, with anything you write, it is important to proofread and edit your final product to look for any possible spelling, grammar, or tense errors.  It can be helpful to read your motivation letter out loud, or to have a friend or family member go over it for you.

What Not To Do In Your Motivation Letter

Write to Get What You Want

A motivation letter is a letter written to persuade someone that you are the best fit or the best person for this job or organization.  For professional help in cover letter or motivational letter writing, this course right here will provide you with all the necessary tools that you need to know to get the job or position you want.

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