Whether you’re starting your own business or you simply have too much on your plate, using a virtual assistant can ease the amount of stress you have on a day to day basis. Wouldn’t life be grand if you didn’t have to weed through hundreds of spam emails or enter in tons of information into a database every day? If you hire a virtual assistant, you may never have to do any of that ever again. If you’re unsure of whether or not you’re in need of a virtual assistant, take a look at all of these virtual assistant services that may be of help to you.
Weeding Through Emails
Arguably the most hated aspect of anyone’s job is the amount of emails required to go through on a daily basis. Hundreds, even thousands of emails are sent daily! How many of those are actually important? While the number certainly varies person to person, even I get tons of emails that are completely unnecessary. By having a virtual assistant, you can assign them the task of weeding through all of your junk mail. They can get rid of everything you don’t need, and even respond to people who don’t need to be in direct contact with you. If there’s something pressing that needs your attention, they can send that over to you easily. When you’re first starting out with a new virtual assistant, make sure that they report to you before sending out any important correspondences to ensure accuracy and professionalism.
Are you expected to send thank you notes or holiday cards frequently? You can spend more time doing your job and less time sending out small notes if your virtual assistant does this for you. Even sending simple reminders about a meeting or an office Christmas party can eat up a big chunk of your day, so let your assistant take on all of your social tasks.
Has a new employee just been hired? Has someone just been fired? Keeping up on constant changes within a company can be stressful, with tons of information needing updated every single day. Keeping track of every employee and client can get messy fast, so make sure to be clear about your expectations if you’re handing this task over to your virtual assistant. If they have worked with complicated databases before, this is a huge perk. If you have an assistant that can keep databases organized, you’ll never have to worry about them again.
Ah, the dreaded calendar. If you’re one of those people who need to actually write everything down in a planner to get things done (I am definitely one of these people), then handing your life over to your virtual assistant will cause you more anxiety than it gets rid of. But if you update your schedule virtually, there’s no reason not to hand over the task to someone else. By allowing your virtual assistant to keep track of all your important dates and times, they can update a virtual calendar that you both have access to. You’ll always be able to see it, you just won’t have to worry about keeping it updated all the time.
Do you have a big presentation coming up? Do you need to do a bit of research on a competing company? No need to spend your precious hours in front of that computer. Virtual assistants are based on the internet, so they have every tool they need to complete this task for you. If you’re going to go this route, it’s important to give your assistant every bit of information they need to research accurately. If they need to use a specific database, make sure you mention that and give them all of the credentials they need to use it.
While you’re at it, why not have your virtual assistant create the presentation for you? If you’re sending them off to do internet research, have them place all of that research into a simple PowerPoint. Since many businesses have pre-made business templates, all you’ll need is to give them access to that template and they can fill it out with all of the valuable information. Give them strict guidelines, and make sure they send over the completed presentation at least 24 hours before you have to present it so that you can make any necessary last minute changes.
Travel and Restaurant Deals
If you need to take an important client out to dinner or you’re sending an employee on a business trip to Milwaukee, your virtual assistant can help you make a dinner reservation or look for the best airline and hotel deals out of state. Let them know specific dates and times and they’ll do the rest! If you’re sending an employee on a business trip, your virtual assistant can help create an itinerary and get them all set up without any further help from you.
Business expenses can be hard to keep track of, especially when you have a million other things going on. Your virtual assistant can keep track of these expense, pay your bills and send out invoices to clients. If you choose to go this route, make sure you’re choosing an assistant you can trust. If they’re keeping track of all of your bills and expenses, they’re going to need important information such as credit card numbers and account passwords.
Sit Back and Relax
Alright, so hiring a virtual assistant doesn’t meant that you end up doing nothing. It’s simply a way to get all of the mundane tasks out of your head so that you can focus on more important company matters. Virtual assistants are extremely helpful because they can work remotely from anywhere in the world. You can easily communicate to them through email, telephone or Skype in order to describe to them the nature of the work you are assigning them. A reliable virtual assistant is truly priceless; with the amount of time and stress you save yourself, you’ll be wondering why you haven’t had one all along. If you’re worried about finding a trustworthy virtual assistant, Udemy has a course that will ease your nerves and give you the tips and pointers you need to find the perfect match.