projectcoordinatorjobdescriptionDaily Duties

A project coordinator is expected to multitask throughout much of the day. Their key duties include:

  • Attending corporate HR meetings.
  • Coordinating meetings
  • Creating a project management calendar
  • Developing project strategies
  • Administrative duties
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All in all, project coordinators are responsible for coordinating meetings and developing strategies to see projects through from beginning to end. This may include anything from attending meetings and taking minutes, to receiving project documents and compiling a summary that includes a project plan, target date and list of responsibilities and responsible person.

Project coordinators also perform various administrative tasks. These tasks include filing project documents, creating and maintaining project schedules, creating responsibility lists for those who are involved in the project, and compiling summaries for those who were involved.

A Project coordinator’s job duties are exercised on and off premise. Many times project coordinators have to attend meetings and take minutes. These may be corporate or staff meetings. Any notes or minutes taken during the meetings are filed away and audit ready. In addition to attending meetings, project coordinators are also expected to schedule meetings and arrange travel for others who are attending.

It’s important to understand that a project coordinator is not the same as the project manager. Project coordinators are responsible for gathering the information needed to coordinate a project. Once the meeting is coordinated, the duties are delegated to project managers who are responsible for seeing the job through. However, some companies may require project coordinators to manage their projects.
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Job Requirements

In order to enjoy a rewarding career as a project coordinator, you must fulfill the requirements necessary to successfully apply for the job.Most companies require that project coordinators have a minimum of three years experience in the relevant field. If you are applying for job as a project manager within the pharmaceutical company, you’d need a minimum of three years of pharmaceutical experience. In addition, you’ll need a bachelors degree. It helps if the bachelors degree is within the same field that you’re applying to; however, in most cases this isn’t necessary.Other requirements for project coordinators may include:

  • Excellent written and verbal communication skills
  • An eye for detail and excellent grammar
  • Experience using word processing programs and spreadsheets
  • Ability to multitask

These requirements may vary by industry and company.

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Putting Your Best Foot Forward

If you want to apply for a job as a project coordinator, you’ll want to put your best foot forward. This position has a competitive salary and benefits.

Before applying, ask yourself the following questions:

  • Do you have knowledge of the latest version of Microsoft Excel?
  • What is your typing speed?
  • Are you aware of the latest trends in the industry you’re applying to?
  • Are you able to take minutes?
Review your answers and improve on areas where you fall behind.
If you’re looking to advance in a career as a project coordinator, you’ll also need to have sufficient math skills. If balances and budgets aren’t something you have previous knowledge of, sign up for our Corporate Finance course.


What part of being a project coordinator excites you? Share your comments below!

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