Company survival depends on quality managers. Managers must be able to manage projects and people; coordinate work and cash flow; and track progress and efficiency. These tasks require high-level organizational skills on the part of the manager. Organizational skills should be included in the basic toolbox of every manager.
Businesses are finding it difficult to locate quality managers. Managerial fads have taken over college business courses and modern consultants have no real business experience. Businesses must now train their own managers. This training should start with organizational skills.
1. Prioritize Workflow
Learn what needs to be done first and then do it. Everything else can wait. When it comes to workflow, managers are under strict deadlines. Learning to prioritize tasks will help managers work within these deadlines. Everything might need done by Friday afternoon, but not everything needs done at the same time. Many managers make the mistake of assigning all tasks at the beginning of the week and expect progress to be made on everything proportionally. This sounds good in theory but only slows down the productivity of the team. Instead, assign tasks throughout the week according to priority. Set a new deadline for each task so you have plenty of time to review the work before your actual deadline.
Take an online course to learn how to manage your time more effectively.
2. Goals & Benefits
Establish a quota system for the team. Set a minimum amount of work that is expected daily, then provide an incentive to exceed that amount. When left on their own, quality employees will develop organizational tricks that help keep things running smoothly. Watch what they do to exceed the quota and incorporate those techniques into your department’s standard operating practices. This might seem like a devious method of collecting information from the team, but it works. Most employees will not fully exploit organizational skills when asked to find new methods to increase workflow. However, they will start to think outside-the-box when a reward is offered for increased productivity.
3. Remove Clutter
Clutter is anything that gets in the way of increased productivity. It might be an unorganized workstation or a policy that hinders workflow. Either way, get rid of it. Most managers do not realize how cluttered their departments really are. A quick inventory of workstations and policies can help identify bottlenecks caused by poor organization. While managers might not be able to do anything about company-wide policies, they can change department policies that hinder productivity. Take an online course to learn organizational and management skills.
4. Categorize Work
Learning to categorize work will help managers track performance and assign tasks more efficiently. Categorizing and labelling computer and paper files will make reporting and archiving easier. Categorizing tasks will help identify skill sets needed for the work being performed inside the department and identify what work should be transferred to other departments.
5. Create Checklists
Make a list of sub-tasks that must be performed with each task and then follow the list. Following a checklist will reduce the number of major revisions to a project. Working step-by-step will increase productivity by reducing redundancies and clutter. Creating a systematic workflow is the ultimate goal when developing organizational skills.
Managers with high-level organizational skills are the difference-makers in most companies. You cannot manage change or implement complex strategic policies without these skills. Take an online course to learn the organizational skills needed to manage change.