If a big presentation is coming up and you have tons of different PDF files to fish through, merging them all into one document will make your life a million times easier. This way, you won’t need to have ten or twenty different files open when you’re speaking to a crowd. And by merging PDF files together, you can seamlessly transition between them without wondering which one was supposed to come next.
If you have Adobe Acrobat installed on your computer already, I’ll take you through the process step-by-step. If you don’t want to purchase the full program or your free trial has already ended, there are a handful of internet resources you can use to merge your files as well. Let’s get started!
Adobe Acrobat Pro
If you choose to use Adobe Acrobat Pro to merge your PDF files, the process is simple to understand.
First things first, you’ll need to gather all of your PDF files. What if your files haven’t been converted to PDFs yet? Not a problem! No matter what file type you drop into Adobe Acrobat, it can convert that file into a PDF. So regardless of whether you’re using PDFs, Word documents or JPEGs, Acrobat knows how to deal with them. You can even use a combination of all of the above!
- When you open the program, you’ll have an option to Combine Files into PDF. Click on that!
- Another box will come up telling you to add files using a drop down menu or by dropping them into the space. Feel free to use either. If your files are on the desktop, it may be easier to drag and drop them into the space. If your files are housed in a different part of your computer, you may find it easier to select them from the drop down menu. You even have the selection of adding entire folders at a time!
- Once you have selected the files you want to add, you’ll see them all within the box. If you want to rearrange the order of your files, you can simply drag and drop them within the box until they are all in the correct order.
- If you’re using files that aren’t in PDF format, you’ll want to make sure that the program knows to convert them. On the top right of your screen you’ll see Options. If you click on that, a box will pop up and there should be a check mark next to ‘convert all files to PDF when creating a portfolio’. If there’s not, check it now.
- Once you have all of your files in the right order, click on Combine Files in the bottom right corner. Depending on how many files you have selected it may take a couple of seconds. When the PDF is complete, you’ll see it open in a new window.
- To complete the process, go to File > Save as. You can then name your PDF document and save it in a place where it will be easy to find. Make sure you’re saving it as a PDF file.
- You can open your file and view the PDF to ensure that everything is included and in the correct order. If you have any problems, return to steps 1-6 and make sure that each step is completed correctly. You now have all of your files in one easy to read PDF!
If you’re not equipped with Adobe Acrobat Pro, there’s no need to worry. There are a handful of different places on the web that can be used to merge PDF files together.
- SmallPDF: SmallPDF allows you to merge all of your PDFs into one simple document, much like Acrobat does. One small setback to using this program is the fact that all of your files need to be in PDF format before uploading, so make sure that they are all converted before beginning. You can then drag and drop files to rearrange them much like in Acrobat. Once you are finished, click on Merge PDF and a copy will automatically be downloaded to your computer!
- PDFMerge: PDFMerge is another helpful resource that allows you to merge your files into one single PDF document, but once again all of your files must be in PDF format before beginning. Since it doesn’t use a drag and drop method, this website can be more time consuming due to the fact that you need to upload each file separately. There is also no option to rearrange files once uploading.
Whether you’re a businessman planning for an important speech or a high school student putting together a report, merging PDF files is a useful skill that will help ease transitions and make your entire presentation flow more smoothly. If you’re interested in learning more about what you can do with Adobe Acrobat, Udemy has a course that will cover all the bases!