advantages of emailAround 1993, email changed the way humans communicate forever. Instead of sending letters through the postal carriers, email gave us instant gratification, sending letters as soon as you hit the ‘send’ button. As time went on, email grew and revolutionized, becoming completely engrained in our culture. Today, most phones people use have Internet and email on them. These types of phones are called “smartphones” for their Internet capabilities. Because of smartphones, email is on you wherever you go.

Of course, there are advantages and disadvantages of this. Specifically, with having email and Internet on your phone. There are a lot of emails that contain viruses and a lot of sites that are not safe to use, especially if you have personal information on your phone. Protect yourself from hackers and fraud with this course, which teaches you about Internet and cellphone safety. If you are aware of the dangers that are out there and know how to protect yourself from them, you should have no problem using email or the Internet.

That’s not to say that the disadvantages outweigh the advantages. In fact, there are more advantages to email than disadvantages. Here are some great examples of the advantages of email:

Email is Quick

If you have to communicate to someone through letter, email is the quickest way to do it. As mentioned before, it is sent to the recipient as soon as you hit the ‘send’ button. It makes correspondence quicker, eliminating unnecessary time between the people in communication. Now, with smartphones available all over, you can check your email on the go. If you ride the bus or are in a waiting room email can keep you busy. When you use email on your smartphone, having an email application could help make your life easier. There are a lot of email apps out there, so you need to find the one that is best for you. Take a look at some of the recommendations in this blog and find out which one suits you best.

Email Can Help You Multitask

If you are someone who is always on the go, email can help cut down the extra stress in your life. If you do not have time to make a phone call, you can send a quick email to the person you need to get in touch with. You can do this while you’re cooking or while you are at the gym, pretty much anywhere and everywhere in your life. It’s easy to sneak in a quick email and then get back to business.

It Keeps Your Contacts In One Place

The more you use email, the more your contact list grows. You can keep all your contacts in one place, as well as organize them to streamline your life and productivity. One program that helps make your life easier and organizes your contacts is Microsoft Outlook. Many people who have a lot of contacts to keep track of use this program to help organize their life. If you are interested in learning more about Microsoft Outlook, we offer a course that can teach you how to properly use it. Once you learn, you will be able to clean up your inbox and use your email more effectively. In the past, we used address books that could get lost or ruined. By keeping your all your contacts’ information in your email, you do not make the risk of losing them or having them get ruined. All you need to remember is your username and password and those contacts will always be there.

Email Can Help You Better Manage Those Contacts 

If you have a lot of contacts and use email as your primary communication, you have to keep on top of your inbox every day, even multiple times a day. Many times, it’s not fun to catch up on email for long periods of time, but the longer you put off catching up on email, the worse it will get. Like many things in life, effective emailing also depends on organizing and prioritizing effectively. If you need help in this area, we offer a course that can teach you certain tips and tricks to staying on top of your email account.

Email Helps You to Be On Top of Your Spelling and Grammar

There are many people who are not that great when it comes to spelling and grammar. If you are in a hurry, it can lead to typos in your emails. This is not a good thing. Especially if you are using your email in a professional manner. You don’t want to send out a professional email only to later notice that it was full of errors. As a result, email helps you to take a closer look at your copy and self edit, so you do not send an email filled with errors. It helps us to be more careful and as a result, we are able to learn more about proper spelling and grammar, which can benefit us in other aspects of life as well.

You Can Learn Proper Writing Etiquette

There are many ways that your tone can be misunderstood when you attempt to put emotion into writing. There are many nuances, tones and attitudes that people can only translate with human-to-human interaction. One of the best examples is sarcasm. Sarcasm is a tone that can only be understood in face-to-face communication. Through email, it may come across as rude and snippy. This is why you need to be aware of how your tone comes across when you send an email. Especially so if you are in a professional setting. In this instance, you need to know certain business etiquette for sending professional emails. You can learn this kind of etiquette through this course we offer. Not only will you learn etiquette for the business world, but you will also become a better communicator overall.

These are just some of many reasons why email helps make our lives easier. It is truly a great invention that has changed how we communicate forever.

Page Last Updated: February 2020

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